Menu
Log in


Log in

Bookkeeper / Office Manager - Potted Up, Inc.

14 Jan 2025 10:44 AM | Thomas Kroon

POTTED UP is a boutique landscape firm offering landscape design, installation and maintenance services in the city of Boston, MA.   Founded in 2007, our award-winning work is customized, inspired and crafted from an array of styles to achieve our client’s landscape goals.   We are a fast-growing company and we are excited to offer fun, pro-active professionals an opportunity to build a career at Potted UP.

Bookkeeper / Office Manager

The Office Manager is a full-time, in-office position supporting staff in day-to-day operations, as well as maintaining strong financial systems and reporting structures for the business.   The Office Manager is a confidential employee who is an active participate in the management team regularly involved in discussion with management about budgets and employees.

Responsibilities

  • Maintain day-to-day financial operations with functional responsibility for accounts payable, account receivables and payroll
  • Prepares financial reports, reconciles bank statements, credit card statements and bookkeeping ledgers
  • Process financial transactions and pay invoices in a timely manner
  • Daily posting of financial transactions in QuickBooks,  
  • Invoice clients on a 30 day cycle; prepare client invoices and invoices clients by the 3rd of each month
  • Monitor contract deliverables to ensure Potted Up is providing services within client approved budget
  • Prepare financial documents for monthly, quarterly and annual taxes
  • Assist in generating sales by preparing proposal templates
  • Work with Director of Operations to prepare weekly gardening maintenance delivery appointments
  • Manage benefits administration
  • Answers telephone, respond to general emails
  • Maintains senior leadership calendars and assist with emails
  • Maintains office files – electronic and hardcopy
  • Ordering supplies
  • Post job notices, coordinate interview process and oversee on-boarding of new employees
  • Coordinate social media: Instagram, Facebook, Indeed

Experienced required for this position:

  • Bachelor Degree or Business Administration Diploma preferred
  • 2-3 years prior bookkeeping experience
  • Proficiency in QuickBooks - online
  • Strong knowledge of the following Software/Technology:
    • Copper (gmail integrated CRM)
    • Microsoft Office Suite (Excel, Word, Power-point)
    • Web usage, updates
    • Social media – Facebook, Instagram, etc.
    • Google calendar, Gmail, Dropbox
  • Customer service and relation skills
  • Ability to multi-task and good time management skills
  • Excellent verbal and written communications 

Benefits:

We offer a highly professional, cooperative work environment by promoting a strong sense of teamwork, excellent client relations and a friendly, respectful work environment.  Benefits include:

  • Paid Vacation Time & Holidays
  • Paid Sick Time
  • Retirement program with company match (401K)
  • Annual Bonus Program
  • Educational and Licensing reimbursement

If interested, please Reach out to Ed MacLean! = ed@pottedup.com

Become a member

MALP’s 600-strong membership includes leading professionals in landscape design and installation, lawn care, landscape maintenance, plant health care, irrigation and water management.  Members also include consultants, suppliers, and allied industry members. MALP offers a variety of membership types to suit your needs.

Explore membership options and join us!

JOIN TODAY

Find us

CONTACT MALP:
Info@MLP-MCLP.org
508-653-3373

Powered by Wild Apricot Membership Software